Yemen: Mapping the Procurement Process for Family Planning and Reproductive Health Commodities
(2015; 34 pages)

Spisak, Cary. 2015. Yemen: Mapping the Procurement Process for Family Planning and Reproductive Health Commodities. Arlington, Va.: USAID | DELIVER PROJECT, Task Order 4.

Abrégé

In mid-2012, the family planning program in Yemen was in a state of crisis: intrauterine devices (IUD) and injectables were out of stock at the central level, funds were not obligated, procurement actions were not underway, and deliveries were not scheduled. The problem has since been alleviated, but commodity security remains vulnerable. It was at this time that the USAID|DELIVER PROJECT began to work with the Population Sector of the Ministry of Public Health and Population (MOPHP) in Yemen; its main objectives are to strengthen the supply chain for family planning commodities and to improve the availability of these commodities. However, the project will not procure commodities. Because of this, improving the family planning program’s procurement process is critical to achieving these objectives.

Parallel to improving the procurement process, consistent funding must be secured for a sufficient supply of commodities. Given the historical funding shortages for the supply and distribution of commodities, an important step toward achieving commodity security is to develop a long-range funding strategy to manage donor funds and also manage the funding process. The strategy can be used as a management and planning tool to improve the reliability and sustainability of the system.

Developing a long-range funding strategy requires an understanding of the procurement process, which the United Nations Population Fund (UNFPA) currently carries out. While UNFPA is responsible for executing the transactional activities with the suppliers, the end-to-end procurement process involves multiple players and it relies on inputs and decisions from the MOPHP and its donor partners. This report reviews the end-to-end procurement process, maps the key activities, identifies critical decision points, and identifies the procurement documentation requirements of key stakeholders. The report also identifies common or recurrent bottlenecks in the procurement process, followed by recommendations for improvement.

 
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