Note: Specific tasks may differ based on locally established guidelines, procedures, and regulations, or the level in the system (e.g., district, region, or central).

Daily/Weekly

Monitor storage conditions.

Clean receiving, storage, packing, and shipping areas.

Sweep or scrub floors.

Remove garbage.

Clean bins, shelves, and cupboards, if needed.

Ensure that aisles are clear.

Ensure adequate ventilation and cooling.

Ensure that products are protected from direct sunlight.

Monitor store security and safety.

Check the store roof for leaks, especially during the rainy season and during or after a storm.

Monitor product quality (visually inspect commodities and check expiration dates).

Ensure that products are stacked correctly (are the lower cartons being crushed?).

Daily/Weekly

Update stock records and maintain files.
If cycle counting, conduct physical inventory and update stockkeeping records.
Monitor stock levels, stock quantities, and safety stocks.
Submit emergency order (as needed, using local guidelines).
Update back-up file for computerized inventory control records.
Update bin cards.
Separate expired stocks and move to secure area.

Monthly

Conduct physical inventory or cycle count, and update stockkeeping records.

Run generator to ensure the system is working correctly; check the level of fuel and add fuel, if needed.

Check for signs of rodents, insects, or roof leaks.

Inspect the storage structure for damage, including the walls, floors, roof, windows, and doors.

Every 3 months (quarterly)

Conduct physical inventory or cycle count, and update stockkeeping records.

Use established procedures to dispose of expired or damaged products.

Visually inspect fire extinguishers to ensure that pressures are maintained and extinguishers are ready for use.

Tasks according to reorder interval and reporting schedule (usually monthly or quarterly)

Assess stock situation.

Complete and submit requisition form (indent or “pull” systems).

Determine issue quantity and issue products (“push” systems).

Receive products.

Store products using correct procedures; rearrange commodities to facilitate the first-to-expire, first-out (FEFO) policy. (See section on receiving and arranging products.)

Complete required reporting and documentation.

Every 6 months

Conduct fire drills and review fire safety procedures.
Inspect trees near the medical store and cut down or trim any trees with weak branches.

Every 12 months

Service fire extinguishers and smoke detectors.
Conduct complete physical inventory and update stockkeeping records.
Reassess maximum/minimum stock levels, and adjust if needed.