1. BID FORM.
The Bidder shall complete the Bid Form, which shall be accompanied by the requested documentation.
The Bid must be made in English.
All communications must be done in the same language as the Bid. Any serious communication should be done in writing by fax, e-mail, telex or mail and the Purchaser shall respond without delay. All responses, estimated by the tender commission to be of any importance, will be sent to all prospective Bidders.
4. DOCUMENTS COMPRISING THE BID
The bid shall comprise of the following documents:
• the Bid Form
• a Price Schedule, presenting unit and total prices
• documentary evidence for Manufacturing License and GMP
• GDP (if applicable)
• Quality Control procedures, capacity and equipment of the Manufacturer
• documentary evidence of Quality Assurance for each item
• Incidental Services and its part of the price (if applicable)
5. MARKING AND MAILING OF BIDS.
The Bidder shall seal the original and each of two copies of the bid in an inner and outer envelope, duly marking the envelopes as “original” and “copy”. The outer envelope shall be marked “Do not open before” plus the time and date of opening given in this bid invitation.
The inner envelope shall indicate the name and address of the Bidder, to enable the bid to be returned unopened in case it is declared late.
Bids should be hand delivered or sent by courier mail to ensure timely arrival.
If the outer envelope is not marked and sealed as required above, the Purchaser will not take any responsibility for misplacement or premature opening of the bid.
6. TIME AND ADDRESS FOR RECEIVING BIDS.
Bids must be received at the address no later than the date and time specified in the invitation on the front page. Any bids received after the deadline for submission of the bids will be rejected and returned unopened to the Bidder.
Bids received prior to the time of opening will be securely kept unopened.
Modifications submitted and received prior to the closing time will be considered as a part of the bid.
Erasures or other changes in the Bid must be explained or noted over the signature of the Bidder and communicated before the day fixed for opening.
8. PUBLIC OPENING OF BIDS.
Bidders or their authorised representatives may attend the public opening on the date and at the location indicated.
The Bidder’s name, bid price, discounts, modifications, bid withdrawals and the presence of the requisite bid security (when applicable) and such other details as may be considered appropriate will be announced at the opening.
Minutes of the bid opening will be prepared by the purchaser and sent to each participator of the tender.
Withdrawn bids will be returned unopened to the Bidders.
9. ERRORS IN THE BID
Arithmetical errors will be rectified, without disqualifying the Bid, if the Bidder accepts the corrections. The unit price of the original Bid shall be prevailing.
10. WITHDRAWAL OF BIDS.
Bids may be withdrawn on written or telegraphic request received from the Bidder prior to the time fixed for opening. Negligence on the part of the Bidder in preparing the Bid confers no right to withdrawal of the Bid after it has been opened.
11. REJECTION OF BIDS.
The Purchaser reserves the right to reject any bid at any time during the ongoing evaluation, which does not substantially respond and conform to all terms, conditions and technical specifications of the Bidding Document.
The Purchaser reserves the right to reject any Bid, which fails to present fundamental documentation as requested in the Bidding Document and therefore appears inadequate. The Purchaser reserves the right to reject any Bid from a company previously failed to perform properly contracts of a similar nature or did not complete on time.
12. ORIGIN OF PRODUCTS
The origin of the products must be clearly stated with name, address and country of manufacture.
The country of origin must be a signatory of the agreement of the “WHO Certificate Scheme on the Quality of Pharmaceuticals Products Moving in International Commerce”.
Any obscurity on the origin of products offered will disqualify the bid.
13. CURRENCY OF BID
The Bid prices shall be in United States Dollars (USD).
Special payment terms or other discounts should be indicated in the Bid.
15. VALIDITY OF BID.
Bids should be valid for a period of not less than 60 days.
16. DELIVERY TERMS
Bidders should quote CIF to the indicated ports or if possible CIP to the indicated addresses given in the delivery schedule, as annex to the contract.
17. AWARD OF CONTRACT
The determination to award the Contract to a successful Bidder will prior to the price be based on technical, quality assurance system and production capabilities, furthermore experience and credibility of the Manufacturer as well as the controlling authorities.
The Purchaser will notify the successful Bidder in writing by fax or telex.