Analyse the inventory control system and check whether the answer to the following questions are positive:
a) Recording of inventory
- Is the information recorded the same as the quantity of stock in store?
- Is there a schedule for resupply?
- Are inventory reports regularly received from all sub-units?
- Are inventory reports from sub-units regularly checked?
- Are there sufficient quantities of all inventory forms?
- Are there sufficient staff?
- Are recording forms regularly reviewed and brought up to date?
b) Sufficient stock level
- Are there reserve stocks sufficient to meet reasonable demand?
- Have all requests been supplied in the last year?
- Are all supplies within their expiry date?
- Are predetermined maximum stock levels set for most items?
- Are all items below the maximum stock level?
- Are allowances made for seasonal demand?
- Is stock rotated on a "first in, first out" basis?
- Is there a defined system for resupply?
- Is there a policy for disposal of damaged or expired supplies?
- Is the cost of maintaining supplies well-balanced, e.g., not too frequent supply?
- Is there an effective means of communication between each link in the supply chain?
- Is there regular supervision?
c) Inventory control at health centres/dispensaries
- Is there a regular storekeeper? Has he/she been trained? Who is supervising?
- How often are the health centres/dispensaries out of stock?