Attachment 2.a (“Model for Tender Invitation”) is an example of a tender invitation. In the tender invitation, the terms and conditions of the procurement are laid down. The document specifies, among others:
• How the quotations should be submitted
• Terms of payment
• Delivery periods
• Delivery schedule
• Product specifications
• Shelf life
The tender invitation is an important document which lays down the technical and basic legal requirements for obtaining products of acceptable quality. It serves as a reference in the event that problems with suppliers should arise. The decision on the final format of the tender invitation will have to take into account the prevailing policies and needs on the procurement of drugs.
Another example of a model invitation is Attachment 2.b (“Model Invitation to Bid and Contract Form”). This incorporates important technical and legal elements together in one form.