Practical Guidelines on Pharmaceutical Procurement for Countries with Small Procurement Agencies: 10. Tender invitation

Practical Guidelines on Pharmaceutical Procurement for Countries with Small Procurement Agencies
(2002; 64 pages)

Índice de contenido

Foreword
Summary
1. Objectives of this booklet
2. Introduction
3. Core principles of pharmaceutical procurement
4. Determining the tender format
5. Estimated or fixed tender quantities
6. Split or single awards
7. Required/optional use of local agents in international tenders
8. Annual or biannual tenders versus multiple tenders during the year
9. Prequalification of suppliers to be invited for restricted tenders
10. Tender invitation
11. Evaluation of bids
12. Post qualification procedures
13. References
14. Attachments
	Attachment 1. Model Questionnaire for Prequalification of Suppliers
	Attachment 2. Model Tender Invitation
		2.a. Model for tender invitation
		2.b. Model invitation to bid & contract form
			Invitation to bid
			General instructions
			Technical specifications and specific instructions to bidders
			Conditions of contract
			Bid form - Contract form
	Attachment 3. Inspection Checklist for Drug Receipts

10. Tender invitation

Attachment 2.a (“Model for Tender Invitation”) is an example of a tender invitation. In the tender invitation, the terms and conditions of the procurement are laid down. The document specifies, among others:

• How the quotations should be submitted
• Terms of payment
• Delivery periods
• Delivery schedule
• Product specifications
• Labeling
• Packaging
• Shelf life

The tender invitation is an important document which lays down the technical and basic legal requirements for obtaining products of acceptable quality. It serves as a reference in the event that problems with suppliers should arise. The decision on the final format of the tender invitation will have to take into account the prevailing policies and needs on the procurement of drugs.

Another example of a model invitation is Attachment 2.b (“Model Invitation to Bid and Contract Form”). This incorporates important technical and legal elements together in one form.