Starting or Strengthening a Drug Bulletin - A Practical Manual
(2005; 165 pages) View the PDF document
Table of Contents
View the documentPreface
View the documentHow the manual was produced
View the documentAbout ISDB
View the documentExecutive summary
Open this folder and view contents1. Introduction
Open this folder and view contents2. Rational use of medicines
Open this folder and view contents3. What are drug bulletins?
Open this folder and view contents4. Defining aims, target and type of bulletin
Open this folder and view contents5. Planning resources
Open this folder and view contents6. Planning bulletin production: schedules and timing
Open this folder and view contents7. The editorial process
Open this folder and view contents8. Reviewing a new drug: is it a therapeutic advance?
Open this folder and view contentsAnnexe to Chapter 8: Evaluating harm
Open this folder and view contents9. Design and production
Open this folder and view contents10. Dissemination
Open this folder and view contents11. Organizational and legal issues
Open this folder and view contents12. Evaluating quality and usefulness
Open this folder and view contents13. Partnership and collaboration
Close this folder14. Keeping records and creating a memory
View the document14.1 Why keep records?
View the document14.2 What to keep and record?
View the document14.3 Creating an organizational memory
View the document14.4 How to start an archive
View the document14.5 Further reading
Open this folder and view contentsAppendix: Electronic sources of information

14.1 Why keep records?

It is crucial for bulletins to keep usable records of important aspects of their activities. Good records are necessary to keep track of what has been done, so that the future activities of the bulletin can be pursued on the basis of full and accurate knowledge of what has occurred and what has been decided in the past. A bulletin that does not preserve its archives will meet problems in the future if questions are raised about the bulletin's standpoints and opinions on different questions. Good management of records and archives is necessary to ensure that information can be readily retrieved when needed.

Information accumulated in archives can be reused for a variety of purposes by the bulletin, e.g. auditing aspects of bulletin work (see Chapter 12), or perhaps used for benchmarking between drug bulletins within ISDB.

Keeping a record of certain areas of bulletin work, such as article development, is obvious and essential and is easy to integrate into the routine work of the bulletin. Not quite so obvious to do, but arguably just as important, is to keep an account of important events in the development of the bulletin. Keeping a record of these more occasional and perhaps complex events is more difficult to build in to everyday work.

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