There is a need to maintain a record on consumption of drugs at the dispensary through the use of a daily use record book.

• The daily use record book is used to make entries of all drugs dispensed on a daily basis.

• Maintain a daily use record in the daily use record book in the format shown in Diagram 9.

• Use a fresh page for making entries for each drug dosage form.

• Reserve a page or two for every month’s consumption of drugs.

• Make entries from actual receipts issued.

• When a drug item is taken out of the dispensary store, an entry is made in the “OUT” column in the stock (bin) card in the store. An entry is also made in the “IN” column, with red pen, in the daily use record in the dispensing area as well as the date the entry was made.

• Add the quantity of drugs taken from the store to the dispensary to the previous balance in the daily use record to obtain current balance.

• Enter the dispensing date and the total quantity of dosage form dispensed daily in the “OUT” column.

• Subtract the quantity dispensed or used daily from the balance to obtain current balance.

• Enter any shortage in the “OUT” column and necessary remarks in the “REMARKS” column.