Management of Drugs at Health Centre Level - Training Manual
(2004; 84 pages) View the PDF document
Table of Contents
View the documentForeword
View the documentAcknowledgements
View the documentObjectives
View the document1. Introduction
Open this folder and view contents2. Management of drugs
Open this folder and view contents3. Selection of drugs
Open this folder and view contents4. Drug procurement
Open this folder and view contents5. Drug distribution
Open this folder and view contents6. Use of drugs
Close this folder7. Drug stock management support tools
View the document7.1 Consumption records to be kept at the store
View the document7.2 Entries to be made in stock (bin) card
View the document7.3 Consumption records at the dispensary level
View the document7.4 Discrepancies
View the document7.5 Receipts for drugs dispensed
View the document7.6 Daily use/cash record
View the document7.7 Financial record book
View the document7.8 Summary of daily data flow
View the document7.9 Custody of cash
View the document7.10 Current capital situation card (CCSC)
View the document7.11 Monthly return form
View the document7.12 Inventory form
View the document7.13 Storage of documents
Open this folder and view contents7.14 Security measures in the dispensary
View the document7.15 Handing over the dispensary
View the document7.16 What to do in case of burglary
Open this folder and view contents7.17 Supervision/inspection
View the document8. Definitions
View the document9. References
Open this folder and view contents10. Annexes
View the documentBack cover
 

7.2 Entries to be made in stock (bin) card

• When an item is received from the central store, enter the quantity received in the “IN” column on the stock card using a red pen.

• Add the number to the previous balance on the stock card to obtain the current balance.

• Enter the unit price.

• Enter the date and number of the delivery note of the central store in the column “Ref. No.”

• It is preferable to take a full container of a drug from the shelf in the store to the dispensing area when the stock in the dispensing area is finished or almost finished.

• Each time a full container of a drug is taken from the shelf to the dispensing area, an entry of the number of containers taken out is made in the stock (bin) card using a blue or black pen in the “OUT” column.

• Subtract the number of containers taken out from the previous balance in the stock card to obtain the current balance.

Diagram 8 Example of Stock (bin) Card

Ako
ITEM:

Dispensary
Paracetamol.

Stock Card No.
Dosage 500 mg

 

1
Unit of Issue

1,000 Tablets

RI89 x 1,000

Date (1997)

Ref. No.

From/To

Quantity

Balance Price

Cost

Remarks

Signature

     

In

Out

       

30/5

 

B/F

     

3

   

5/6

51/97

From central store

7

   

10

   

5/6

 

To central store

   

1

9

2,000

IDR
Exp 8/97

6/6

 

To dispensary store

   

1

8

2,000

 

20/6

 

To dispensary store

   

1

7

2,000

 

4/7

 

To dispensary store

   

1

6

2,000

 

18/7

 

To dispensary store

   

1

5

2,000

 

4/8

 

To dispensary store

   

1

4

2,000

 

25/8

 

To dispensary store

   

1

3

2,000

 

1/9

 

Stock taking

     

3

 

Annual

Where RI represents the re-order level, the lowest stock level before an order is placed for the next stock.

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