How to Record - II
Another useful approach is to record everything as it is given, and then to review the notes afterwards. You can then use a highlighter pen to emphasize the key points. This helps to organize the notes for later report preparation.
Some people prefer to think about their notes later, and just make short notes at the time of the inspection, for writing up later in the report. This method relies on a good memory and the time to write up the same day whilst the facts are still fresh in your memory.
A tape recorder is also used by some inspectors. However, this may be off-putting for those being interviewed as it makes some operators nervous. The inspector could also seem to be more remote.
A video camera is useful for recording information about the plant and premises, but will be of little use in obtaining information, as it will prevent people from relaxing and answering questions sensibly.
A still camera may also be useful for taking photos of areas, equipment or storage of materials.
It should be noted that you may need to obtain permission from the company before using a tape recorder or still or video cameras, unless national legislation provides the inspector with the authority to use such equipment.